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As you have seen, the Records Center can be used in a stand-alone mode or as a sub site to a portal You ve also seen that you can apply Information Management Policies at the list/ library level and assign them to content types The Record Routing handles redirecting when you upload or add an item based on the IMP So at this point, you might be wondering how a Records Center is used with other sites Quite simply, this is done by identifying a Records Center Site for the entire SharePoint instance There can only be one default for a farm Setting the Records Center Site for a farm is done through SharePoint 30 Central Administrations Application Management Page On this page, under the External Service Connections Group, is a link to Records Center Clicking this link allows enabling/disabling and specifying the URL to the site The URL to use here is to a SharePoint Web Control called officialfileasmx This is in a special folder in SharePoint Hive (in the ISAPI folder), defined as a virtual directory in IIS as _vti_bin The format of the full URL to the Records Center connection is http://<server>:<port>/ _vti_bin/officialfileasmx Once this has been set, this becomes available to all sites in the application From inside a site, a user can send an item to the records center by selecting it from the item drop-down menu as shown (note the name shown is the one that was set in the Application Maintenance Page)

Exit(control) LostFocus(control) Unload(form) Deactivate(form) Close(form)

Once this has been selected, the item is sent to the Records Center Assuming the connection is good, it returns a success screen (if there are any problems, the user is notified) On the Records Center side, it compares the document against content types set up in the Record Route list If a matching type is found, the item is sent to the appropriate library; if not, it is sent to the Unclassified Library:

When you enter new data or change existing data, and then move focus to a different control, the BeforeUpdate and AfterUpdate events occur in that order Then the Exit and LostFocus events for the changed control follow immediately after Whenever the content of a text box or combo box control changes, the Dirty and Change events occur before either the BeforeUpdate and AfterUpdate events occur The Dirty event occurs when the current record has been changed since last saved In fact, the Change event occurs in conjunction with keyboard events every time you press a key to enter or edit data The sequence for each time you press a key while in the text box or the text box portion of a combo box is this:

Viewing a Record All records are stored in the same way regardless of how they are classified Opening the previous example shows the contents of the record:

In the special case when you enter a value in the text box portion of a combo box control that isn t in the displayed list of values, the NotInList event occurs after the Change event, but before any other Control or Form events If the Limit To List property for the combo box control is set to Yes, this also triggers an Error event The sequence is as follows:

As you can see, the document of record and the folders for holding XML files contain Audit and Properties information; these are specifically set up for reporting For example, the Properties XML file in this example looks like so:

Events occur for records in forms on several occasions: When the record gets focus When you update the data in a record by moving to the next or previous record When you delete one or more records When you add a new record When you move from one record to another in a form or save the current record by clicking Save on the Quick Access toolbar, the update events apply to the current record in the form By contrast, when you move from one control to another within the same record in a form, the update events apply to the individual controls in the form Only when you move to another record do the form update events occur

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